#topicplanning #kanban #planning #admin #manager
Introduction
The Kanban board in contentbird helps you visually plan and prioritize topics and stories. Its clear layout allows you to quickly see which content is planned, what is currently in progress, and which topics still need preparation.
Function Overview
The Kanban board is a visual planning interface that provides a structured overview of your topic planning. Content is organized into columns, each representing a specific status of a topic or story.
You can use the board on two different levels:
Topic level
Focuses on the strategic core topics of your content planning.
Story level
Displays individual content elements within a topic and allows for more detailed planning.
In both views, content is clearly arranged in columns, with each column representing a specific stage in the planning process.
Usage and Setup
Typical use cases
The Kanban board is especially useful for strategic planning and team collaboration. Common use cases include:
Planning future content
Aligning during editorial or team meetings
Gaining an overview of ongoing topics and tasks
Involving subject matter experts or observers
Identifying gaps in topic coverage
Meaning of status columns
The columns in the Kanban board represent the different status stages of your topics or stories. Typical examples include:
Idea
In preparation
In progress
In review
Archived
These statuses can be customized, renamed, or reordered. You can configure them under:
Settings → System → Topic/Story Status
Move content within the board
You can edit content directly in the board. Topics or stories can be moved between columns using drag and drop. This immediately updates their status and makes progress visible to the entire team.
This approach follows the classic Kanban principle and ensures transparency in workflows.
Team usage
The Kanban board is particularly effective for collaborative planning sessions or editorial meetings.
A typical workflow might look like this:
Apply a filter to the topic level
Review planned content together as a team
Discuss priorities and identify potential blockers
Move content to different status columns or add new ideas as needed
You can also create new content ideas directly within the board using the plus icon and immediately include them in your planning.
Conclusion
The Kanban board is a key tool for strategic topic planning in contentbird. Its visual representation of topics, stories, and status stages provides a transparent overview of all planned content. This allows you to set priorities clearly, collaborate efficiently as a team, and manage your content planning in a structured way.