#admin #usermanagement
Introduction
User groups help you organize teams efficiently in contentbird and assign workflow tasks more effectively. Instead of selecting individual users manually, you can work with groups and significantly simplify your processes.
Explanation of the Feature
User groups are collections of users who can be assigned to specific tasks or responsibilities—especially within workflows.
Typical examples include:
Editorial team
SEO team
Social media
Approval / management
Usage and Setup
1. Create User Groups
Before assigning users, you first need to create user groups:
Go to Setup → System → Administration
Create a new user group
Define a suitable name (e.g. “Editorial Team”)
These groups can later be used in workflows.
2. Assign Users to a Group
The actual assignment is done in the user settings:
Open the user management
Select the desired user
Go to “User Details”
Select one or more user groups
The user will then become a member of all selected groups.
Usage in Workflows
Once user groups are defined, you can use them in workflows:
Tasks are assigned to a group instead of an individual
Group members can take over the task
This increases flexibility and reliability
Best Practices
Keep groups clear and functional (e.g. based on roles, not individuals)
Avoid creating too many groups to maintain clarity
Use groups especially for recurring workflow tasks
Combine groups with substitution rules for maximum flexibility
Conclusion
User groups are an essential building block for structured teamwork in contentbird. They simplify task assignment, make workflows more flexible, and ensure that your content processes remain stable—even when responsibilities change.